Author Guidelines

1- Instruction for writing and submitting manuscript

The journal of Behdasht dar Arseh (ie: Health in the Field) is a peer reviewed quarterly scientific research journal (4 issues per yerar), published by School of health and safety, Shahid Beheshti University of Medical Sciences. The Journal is dedicated to publication original research articles and review articles in all fields of health sciences, health engineering and health management including :Public health, Environmental health, Occupational health, Health education and health promotion, Health economics, Health care services management, Basic and clinical epidemiology Other fields related to maintaining and improving physical, mental and spiritual health.The manuscript is published in Persian, with an English abstract. All processes, including submission, peer review, acceptance, and publication of articles, are conducted free of charge. Financial support and backing for the journal are provided by Shahid Beheshti University of Medical Sciences.

A- Initial Requirements for Article Submission

interested authors wishing to publish their article in this journal must carefully read and adhere to the following conditions when preparing their manuscript. It is noteworthy that preliminary acceptance of the article is contingent upon strict compliance with these guidelines.

- The article must not have been previously published in any other journal nor submitted simultaneously to other journals. The author commitment form, available on the website under the section "Author Commitment Form," must be completed and uploaded along with the article.

- The institutional affiliation of all authors should be written according to the journal’s format as follows: Department, Faculty, University (Institution), City, Country.

- The complete postal address of the corresponding author, along with a contact number, must be provided, and all authors must be informed about the submission. Therefore, the corresponding author should obtain the article submission commitment form from the journal's website after finalizing the manuscript, and all authors must sign it to confirm their agreement.

- With the aim of providing the possibility to identify, differentiate and unify the names of authors of articles, registration and display of free ORCID ID was required for all authors of medical journals in Iran. Therefore authors should enter their ORCID ID in the form of a complete URL, such as: (http://orcid.org/0000-0002-1825-0097) in the desired place in the text of the article. So for get an ID please go to this address: https://orcid.org/register.

- If the research and preparation of the manuscript has been done using the research budget of a university or an institution, the name of the institution and the registration number of the project and code of ethics should be mentioned at the end of the manuscript..

- Observance of the principles of calligraphy and grammatical points of the Persian and English language is mandatory in the preparation of the manuscript

B- Accepted Articles
Original articles: Are scientific reports from original studies. The article consists of abstract (English and Persian including aims, material and methods, results and conclusion), keywords, introduction, material and methods, results, discussion, conclusion, acknowledgements, conflicts of interest and references.

Brief Report: Is a brief report of original research and have structure like original
research article. The article should not exceed 2000 words, two tables or graphs and 15 references.

 Systematic Review and meta-analysis articles: Written by experts in their field and with
references to their own published works (at least 3 articles). The article should have at least 30
references and consists of abstract (introduction text and conclusion), keywords, introduction,
text, conclusion, acknowledgments, conflicts of interest and references.

Case Reports: A case report article includes an abstract (maximum 100 words), introduction, case report, discussion, acknowledgments, conflicts of interest and references. The total word count for this type of case report should not exceed 2000 words. Additionally, the number of references should be at least 10, and tables, images, or charts may each be a maximum of 2, with the total not exceeding 3.

Letter to Editor: Should not exceed 500 words and usually without abstract, table and graph.

 

1. Manuscript preparation

The article should be written on an A4 page with 2.5 cm margins on each side and 1.5 cm between lines with the type and size of letters, respectively, for Persian language Lotus number 12 and for English language Times New Roman number 11 with Microsoft Word be typed. Images should be designed as separate tif files and charts in Excel software. It is necessary to send the Excel file of the charts separately. The number of article pages should not exceed 12 pages (including the text of the article, tables, graphs and pictures) and should not exceed 5 pages for case report articles.

 

Each manuscript should be arranged in the following sequence:

Cover letter  and title page: Including full title, full name(s) of authors, highest academic degree, Affiliation(s) of all authors, full postal address, telephone and fax numbers, e-mail of corresponding author and running title with a maximum 5 words. The letter should be referred to the editor in chief and state that the manuscript has not been published previously nor submitted simultaneously elsewhere.

Abstract and keywords:  The abstract of the article, both in Persian (second page) and English (third page) in independent and structured pages, maximum 250 words without mentioning references  and abbreviations, separated with "Background and Aims" "Materials and Methods", "Results" and "Conclusion" sections. . The Persian and English abstracts of the article must match.  The abstract should be followed by a list of 3-5 keywords.

Text: The fourth page and the following pages should include the sections "Introduction", "Materials and Methods", "Results", "Discussion", "Conclusion", "Acknowledgments", Conflict of Interest, "References”  and "Appendices" (if necessary.

Introduction: It describes the importance and necessity of the subject and an overview of the studies related to the research and the purpose of the research.

Materials and methods: including the type of study, how to select samples and collect data, fully explain the working method, laboratory materials and tools, how to analyze data and ethical considerations (it should be mentioned informed consent from all people participating in the project or (The name of the institution that approved the research project should be included in the article).

Results: Findings should be in the form of text, tables, charts or pictures. Charts should be drawn with Excel software and set in Persian language, and the title should be inserted below the chart. Tables should have titles typed with Microsoft Word format and typed with Persian numbers. The title should be inserted at the top of the table. The width of the shapes should be adjusted as much as possible so that it can be printed in a column with a width of 8 cm. Avoid sending photocopies instead of pictures, as well as color pictures and 3D diagrams. Images with a quality (resolution) of at least 300 dpi have been prepared and must have consecutive numbering and their order should be based on the reference to them in the text. The number of figures and tables, even if possible, should not exceed 8 in total, and the number of tables and pictures should be proportional to the volume of the article.

 Discussion: include the interpretation of the results, the comparison of the results with the findings of other similar studies and the limitations of the research. Conclusion and suggestions: It should include the final conclusion and suggestions at most in one paragraph. Acknowledgments: We would like to thank all the people or organizations who have cooperated in researching and compiling the article or in collecting the materials.

References: Refer to the guide for writing references below. (All references must be written in English).

Signs and abbreviations: use standard abbreviations instead of full words. All unconventional abbreviations should be fully defined in the text when they are used for the first time. Only SI units should be used to express quantities.

 

Guidelines for writing references: The list of references should be written in the order of use in the text based on the Vancouver (Numerical) pattern and the references mentioned in the text should be placed in brackets. All the references used in the article must be written in English and it is strongly recommended that in the case of Persian sources, the English translation and the specified specifications of the relevant source should be used in English, and at the end of it, the phrase (In Persian) should be written in parentheses. If the number of authors is more than 6 people, the specifications of the first 6 authors are written in full and then the words "al. et" are given. Obviously, if the number of authors is equal to or less than 6, it is necessary to mention all their details. Below are some examples to guide the writers:

Paper: Jafari MJ, Shafiei B, Rezazadeh Azari M, Movahhedi M. Occupational exposure to welding
fumes using different ventilation scenarios. International Journal of Occupational Hygiene 2010;
9(2):1-5.
Paper presented in conference: Yavari P, Abadi A, Mehrabi Y. Mortality and changing epidemiological trends in Iran during 1979-2001 with emphasis on cancer. Proceedings of the International Symposium on Predictive Oncology and Intervention Strategies 2004 Feb. 7-10; Nice, France. P: 325-329.

Book: Crittenden JC, Rhodes TR, Hand DW, Howe KJ, Tchobanoglous G. Water treatment: principles and design. 2nd ed.New York: John Wiley & Sons Inc 2005; P: 200-215.
Dissertation: Fearing DA. Process options for the water treatment of humic rich waters [dissertation]. School of Water Sciences: Cranfield University 2004; P: 56-71.

Electronic references: Kilmartin M. Women in GP: A strategy for women GPs 2003. RACGP Online. Available from: http://www.racgp.org.au/. Accessed Jul 30, 2003

Dissertation: Fearing DA. Process options for the water treatment of humic rich waters [dissertation]. School of Water Sciences: Cranfield University 2004; P: 56-71.

To write other references, including reports, computer files, web pages, seminar articles, etc., refer to the Vancouver statement. If necessary, the office of the journal will provide the authors with the necessary guidelines in this field.

D- Submission Checklist

Dear authors, please pay attention to the following points when submitting the manuscript.

 - Sending the article prepared with the above guidelines without the names and details of the authors

- Sending a separate file with the names and details of all the authors and their contact numbers along with the authors' orchid code

 - Sending the Microsoft Excel file of the graphs of the article separately - Send the provided pictures

- Sending a letter of request to the editor

E- How to submit an manuscript

Authors can submit their manuscript files by logging into the journal's website at http://journals.sbmu.ac.ir/jhf and using the submission link. Immediately after receiving the manuscript, the journal office will send an acknowledgment of receipt to the corresponding author. 

F- Article Review Process

After initial approval, the manuscript will be reviewed according to the following process:

- Upon receiving the manuscript, it will be screened for relevance and undergo preliminary structural acceptance for peer review. After the peer review process is completed by three reviewers, their comments will be discussed in a meeting of the editorial board. If necessary, requested revisions will be sent to the authors, and after receiving their responses, the editorial board will reassess the manuscript and make decisions regarding publication, revision, or rejection based on their feedback. At every stage, the corresponding author will be kept informed of the process.

- The editorial board has the freedom to accept, reject, and edit manuscripts. However, any changes made before publication will be shown to and approved by the corresponding author.

- The responsibility for the content, opinions, and views expressed in the articles lies with the authors. The moral rights of the articles are reserved for the authors.

- The Journal strives to inform the corresponding author of its decision regarding publication, revision, or rejection of the manuscript in the shortest possible time from the date of receipt.

The Journal of Health in the Field is published electronically through the Shahid Beheshti University of Medical Sciences journal website at: http://journals.sbmu.ac.ir/jhf. If the specified requirements in this guide are not strictly followed, the manuscript will not be processed for review and will be communicated back to the author before scientific evaluation.

 2- Authors' ethical considerations

This journal adheres to the ethical guidelines set forth by the "Committee on Publication Ethics (COPE)" and will act in accordance with its principles in cases of misconduct. All editorial members, reviewers and authors must confirm and obey rules defined by COPE. The journal "Health in the Field" fully commits to ethical considerations and avoids plagiarism in submitted articles.

-Authors must certify that their manuscript is their original work.

-Authors must confirm that the manuscript has not previously been published elsewhere, or even submitted and been in reviewed in another journal.

- All the names that have been introduced as the authors must have one of the conditions 1 and conditions 2, 3 and 4:

1- Significant participation in the general idea and design of the article idea or data collection or data analysis and interpretation 2- Designing the article or critically revising the article to find the importance of its intellectual content 3- Reviewing and checking the final version 4- Accepting responsibility for all aspects of the article and being responsible for the correctness and accuracy of the mentioned information

-Authors' commitment agreement letter must be completed by the responsible author on behalf of all authors and approved and signed by all authors.

-All authors mentioned in the paper must have significantly contributed to the research.

-Authors must participate in the peer review process and follow the comments.

-Authors are obliged to provide retractions or corrections of mistakes.

-Authors must state that all data in the paper are real and authentic.

-Authors must notify the editors of any conflicts of interest.

-Authors must identify all sources used in the creation of their manuscript.

-Authors must report any errors they discover in their published paper to the editors.

-Authors must not use irrelevant sources.

The below document contains useful ethical guidelines for authors provided by COPE:

https://publicationethics.org/files/COPE_DD_A4_Authorship_SEPT19_SCREEN_AW.pdf

- Plagiarism Policy

 Plagiarism

The Journal of Health in the Field addresses any unethical acts of copying or plagiarism in any form. Plagiarism occurs when large portions of a manuscript are copied from previously published sources. It is an unethical act of copying ideas, processes, results, or words from others without appropriate citation of the original source. Another form is self-plagiarism, where the author reuses large sections of their previously published work without proper sourcing. Manuscripts identified as containing plagiarism during the initial review stages will be definitively rejected and will not be considered for publication in the journal. If a manuscript is identified as plagiarized after publication, the editor will conduct a preliminary investigation, and if necessary, will form an advisory committee for a more thorough examination of the issue. If plagiarism is confirmed, the editor will contact the responsible author as well as, if needed, the supporting institution or organization. The Journal will publish a dual online statement related to the article to highlight the plagiarism and provide reference to the plagiarized materials. If plagiarism is substantiated and the author is unable to provide a suitable defense, the article will be retracted.

Detection of Plagiarism: To determine and detect plagiarism in articles, iThenticate software and other similarity detection software are used.
Meanwhile authors can find complete information on the creative aspects related to publishing through the following link:
https://journals.sbmu.ac.ir/jhf/ethics

    The following guidelines provided by COPE contain useful information for authors:
    [COPE Authorship Guidelines]   

   (https://publicationethics.org/files    /COPE_DD_A4_Authorship_SEPT19_SCREEN_AW.pdf)

3- Licensing

All articles published in this journal are open access and the articles are freely available online for anyone to download and use the providing address to the individual authors.Articles in this journal are licensed under a Creative Commons licence (CC BY 4.0) International License. Users are permitted to copy, distribute and reproduce the work in any medium, provided the original work is properly cited. 

All articles are assigned with a DOI. It is recommended that the digital object identifier (DOI) be included when referencing any article.

All responsibility for any published material, including the accuracy and validity of all content, such as ethical research considerations, lies with the author(s).

4. copyright notice

The health in the field journal reserves copyright for authors of articles and allows them to retain full copyright of their works. This policy enables authors to maintain control over their intellectual property while also sharing their articles freely. All articles are published under the Creative Commons Attribution 4. International License (CC BY 4.), which allows others to distribute, remix, adapt, and build upon the works, provided appropriate credit is given to the original author. This approach not only helps increase the visibility of research findings but also encourages collaboration within the academic community. We are committed to recognizing the contributions of authors and supporting their rights

5- Repository Policy for Authors

This policy outlines the conditions under which authors may deposit their articles in institutional or other repositories following publication in health in the field. Authors are permitted to deposit their articles in a repository only after the article has been officially published and assigned a DOI (Digital Object Identifier). The version of the article that may be deposited is the final published version, also known as the "Version of Record." This version includes any edits made during the peer review process and is formatted according to the journal’s standards. Authors may deposit their articles immediately upon publication and receipt of the DOI. The DOI serves as a permanent link to the published work, ensuring proper attribution and citation. The repository is compliant with academic sharing standards.

6-Authors Complaints and appeals 

Journal of health in the field acts on the basis of COPE guidelines regarding appeals to journal editor's decisions and complaints related to the editorial management of the journal in the peer review process.

Authors who decide to revise or reject their manuscript or make a complaint, can send their appeal or complaint in writing to the editor of the journal through the journal's email. An appeal or complaint should be submitted with evidence and documentation and sufficient information from the author. If the author needs more information in this field, contact the editor.