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As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found

Aims and Scope:

The School of Medicine Students’ Journal (SMSJ) is published by the Vice Chancellor of Research, School of Medicine, Shahid Beheshti University of Medical Sciences. The SMSJ is scheduled to appear quarterly and publishes original article, case reports, editorials, short communication, and regular and systematic reviews that meet required standards and advance science. We also invite all the students in medical fields to convert their seminars to review articles and submit to SMSJ.

The scientific topics of interest for the journal include, but are not limited to: Basic medical sciences, clinical research, public health, and medical education. The journal welcomes both quantitative and qualitative research.

Manuscript Submission:
Manuscripts in English, should be submitted to the Editor’s Office via the journal’s web-based online manuscript submission and peer-review system.

Article Charges:

All manuscripts submitted to SMSJ (School of Medicine Students’ Journal) are free of charge. Also, acceptance process for articles is done at zero cost for now. We encourage authors not to miss this chance!

Primitive Screenings:

Members of the Editorial team and our peer-reviewers, will be screening submitted manuscripts for accuracy of study structure and guidelines, compliance with Journal’s scope, innovation, quality of effort and ethical considerations .Our Journal tries to respond as promptly as possible. This process is essential to ensure that the articles have the expected quality.

Peer-Review Process:

Submitted articles are primarily evaluated by the Co-Editor-in-Chief, plagiarism checker, and reference reviewer who check the articles for any methodological flaws, format, and their compliance with the Journal’s instructions. Through a double-blind review, the articles will be reviewed by at least two external (peer) reviewers. Their comments will be passed to the authors and their responses to the comments along with the reviewers’ comments will then be evaluated by the Editor-in-Chief, and Co-Editor-in-Chief and a final reviewer who can be a member of the Editorial Board. The final review process will be discussed in regular editorial board sessions and on the basis of the comments, and the Journal’s standards, the Editors-in-Chief will decide which articles should be published.

It should be noted that articles submitted by the staff and editors of the SMSJ will also be subjected to peer review.

Ethical considerations:

The SMSJ follows the Core Practices and flowcharts regulated by COPE (Committee on Publication Ethics), to handle potential misconduct.

  1. Authorship and Contributorship: Authorship policies are elaborated, concerning conditions for eligibility.

The journal adheres to the ICMJE  instructions for the definition of authorship, which is demonstrated in four parts in the following:

  • Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND

  • Drafting the work or revising it critically for important intellectual content; AND

  • Final approval of the version to be published; AND

  • Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Anyone assigned as author, should possess all of what has been mentioned above, the four criteria, at the same time.

Any contributor who does not happen to possess the criteria for authorship, should be mentioned in Acknowledgments section with their permission. In Acknowledgement section, any financial support, scientific or technical assistance, gifts, etc., should be acknowledged.

  1. Complaints and Appeals: The journal follows COPE flowcharts and guidelines for dealing with complaints against the journal, its staff, editorial board or publisher.

Our journal attempts to respond to complaints as quickly as it can. In case of displeasure, the editor-in-chief will take the correspondence responsibility via email.

  1. Conflicts of interest / Competing interests: The journal manages conflicts of interest of authors, reviewers, editors, journals and publishers, whether identified before or after publication. We encourage authors to let us know if any forms of conflict of interest exist, (financial, academic, personal, etc.) to minimize the risk of bias in the process.

It is recommended that authors fill out the following form:

ICMJE Form for Disclosure of Potential Conflicts of Interest

  1. Data and reproducibility: If you are considering submitting a clinical trial study as an author, you are required to register it. Also use of guidelines for reporting is mandatory.

  • Data Fabrication/ data Falsification:

Data Fabrication refers to inventing data and reporting them in the research.

Data Falsification is the inappropriate manipulation of original data with the purpose to make it misleading, so that the research findings are not correctly represented.

This type of misconduct is strictly forbidden.

We encourage researchers intending to submit their RCTs to SMSJ, to have their data prepared. The journal reserves the right to ask for original findings at any time.

The SMSJ follows COPE’s flowcharts to manage potential misconduct.

  • Suspect of Image Manipulation:

Modification applied to images may be deluding, particularly in scientific data and for researches. Nonetheless, it may be valid if applied with regard to terms mentioned in the following. Authors are required to mention where changes to images have been made. The Journal asks the authors for original images to identify any inappropriate manipulation.

    • Specific properties within an image may not be intensified, disguised, eliminated, introduced, or moved.

    • Adjustments to contrast or brightness are admissible if applied to the image equally and entirely. In addition, adjustments should not manipulate the features within the image in a way that it becomes misleading compared to the original one.

The SMSJ follows COPE’s guidelines and flowcharts in case of suspected Image Manipulations.

  • Copyright: If your manuscript includes some form of formerly published content or image, as an author you are accountable for providing the journal with attained permission from copyright holders. It is mandatory to provide the original permission in written form for any copyrighted part.

  1. Ethical oversight :

  • Informed consent: All participants and patients participating in a study should be apprised fully about the potential effects or side effects of the drugs or substances used and interventions practiced. Informed consent should be in written form, taken from participants or their legal guardians. In addition, the informed consent statements should be discussed in more detail in “Methods & Materials” section. The journal may require the documentaries if necessary.

  • Human & Animal Rights Statement: Anytime working with human subjects, or data or material relating to human beings, the Declaration of Helsinki should be taken into account and the projects should receive approval from a review body; such as institutional review board or ethics committee.

If the research is being done on animals, researchers should consider Animal ethics and welfare guidelines. Authors are required to mention if their work was in accordance to standards for use of and working with laboratory animals.

  1. Intellectual property:

  • Copyright notice:

Authors who publish with SMSJ agree to the following terms:
1.  Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License, that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
2.  Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
3.  Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and more citation of published work (See The Effect of Open Access).

  • Plagiarism: The journal handles plagiarism according to COPE guidelines and flowcharts. Authors must pay attention to not include the exact same content in their manuscript from formerly published manuscripts or papers, unless it is quoted using quotation marks besides referencing. To investigate potential plagiarism, we use plagiarism checker software. If any plagiarism is found, authors will be requested to restate that part in their own words.

  1. Journal management: The SMSJ relies on Shahid Beheshti University of Medical Sciences for financial support, however, this journal features editorial freedom, and the manuscripts are judged based on quality, accuracy, and consistency with journal’s scope.

Our journal adheres to principles of Relationship Between Journal Editors-in-Chief and Owners , delineated by the  World Association of Medical Editors (WAME).

  1. Peer review processes: The journal manages possible complaints and conflicts of interest to peer review process regarding COPE guidelines and flowcharts.

  2. Post-publication discussions and corrections: The journal reserves the right to publish corrections to the former version of the manuscript, revise it, or retract the article even after publication. Post- publication discussion may be executed through Letter to Editor.

  • Retraction Policy: Our journal takes measures in accordance to COPE flowcharts in case of retraction of article is considered.

Manuscript Style
File format: Manuscript files can be in the following formats: DOC or DOCX or RTF. Microsoft Word documents should not be locked or protected.
Length: The length of the text should not exceed the following counts:

Original articles

4000 words

Case reports

2000 words


1200 words

Short communication

1500 words

Regular or systematic reviews

5000 words

There are no restrictions on number of figures, or amount of supporting information. We encourage you to present and discuss your findings concisely.
Font: Use any standard font and a standard font size.
Layout: Use prepared templates available in Forms section.
Footnotes: Footnotes are not permitted. If your manuscript contains footnotes, move the information into the main text or the reference list, depending on the content.
Abbreviations: Define abbreviations upon first appearance in the text. It is recommended to keep abbreviations to a minimum.

Manuscript Organization: Manuscripts should be organized as follows.
Title Page: List title, authors, and affiliations as first page of manuscript. Besides, please include the full address, postal code and contact information of the corresponding author in the title page.
Abstract: An abstract, preferably no longer than 300 words, should be provided. The abstract of just original research must be structured by the following sub-headings:

  • Original Researches: Introduction, Materials and Methods, Results, Conclusion.

  • Review articles must include an unstructured abstract.

Keywords: A list of 3−6 key words is to be provided directly below the abstract. The keywords should be preferably chosen from the Medical Subject Headings (MESH).

Main text:
The main text of your manuscript should be subdivided to certain sections according to the type of your article:

  • Original Articles: Introduction, Materials and Methods, Results, Discussion, Acknowledgement, Refrences.

  • Case Reports: Background, Case report, Discussion

  • There are no restrictions on heading and subheading for review articles. We encourage you to present your review concisely.

Acknowledgement: In this section any financial support, scientific or technical assistance, gifts, etc... should be acknowledged.
Conflict of interest: Any information regarding the potential conflict of interests related to various aspects such as financial support by commercial firms, etc… should be disclosed in this section.

References: References should be limited to the most relevant. Authors are responsible for the accurate citation of references. References are to be cited consecutively in the text in brackets. If a reference is repeated, the original number should be used. At the end of the manuscript, references should be listed, on a separate page, in the numerical order in which they are first cited in the text. The form should conform to the Vancouver style. Use of a bibliography software like Endnote is highly recommended. The EndNote Style file (Vancouver-SMSJournal.ens), based on the "Vancouver referencing style" and compatibilized with the policies of SMSJ, could be downloaded and used by clicking on the name of the file, above.

Tables: Tables should be numbered and referred to by number in the text. Each table should be typed on a separate page and should have a descriptive title.
Illustrations Captions: Illustrations (photographs, drawings, diagrams, and charts) are to be numbered in one consecutive series, and referred to by number in the text. The list of captions for illustrations should be typed on a separate page. The illustrations themselves should be uploaded as JPG or TIF files during the submission. All illustrations should be prepared in 300-600 DPI.



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