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Author Guidelines


Manuscript submission was carried out only through electronic submission system. Before submitting a manuscript, authors are requested to prepare and check in accordance with "Author guidelines" of JME.  We hope by reading these notes, you will gain a vivid image of JME review process.
 
       
Authors should meet conditions for authorship based on:
1) Considerable contributions to conception and design, acquisition of data, or analysis and interpretation of data,
2) Proofing the manuscript critically for main intellectual content,
3) According to blame for all aspects of the work in order to ensure that the accuracy or integrity was appointed.


SUBMITTING YOUR MANUSCRIPT
In order to submit manuscript you should register in http://journals.sbmu.ac.ir/jme to create an account and once logged in, click on "Submit a New Manuscript" and follow the instructions at the top of each screen. You will be notified by an automatic acknowledgement that your manuscript has been submitted. An account has already been set up foryou, if you have submitted a manuscript in the past. If you have forgotten your password, you can type your e-mail address into the "Forgot your Password" box on the JME Home page and a password will be e-mailed to you.
It's better not to send a separate cover letter with your online submission. If you wish, you can use the separate text box to type a message to the editor regarding your submission.
Please do not hesitate to contact us if the problem still remains. You can also send an email to jme_office@sbmu.ac.ir


PREPARING THE MANUSCRIPT
Your manuscript should be prepared in English. If English is not your primary language, the manuscript should be edited by a native or an English-speaking professional.
If your manuscript needs further editing, JME has the right to make further changes if necessary.
Each manuscript has a special structure and it should be MS Word (.doc or .docx) documents. The font of manuscript should be Times New Roman 12-point size, left-justified, and double-spaced utterly. All elements (text, references, tables, figures) should be placed in the one document.

Manuscripts generally include:
Title page: Please include the title of the manuscript in the first page, a running head (shortened title) should also be supplied along with your title, avoid using abbreviations and acronyms in the title, the full names and institutional affiliations of all the authors, as well as the name, full postal address, e-mail address and fax number of the corresponding author must be provided.
Conflict of interest notification: Conflict of interest is a situation in which a professional decision about a primary goal is influenced by a secondary interest. It happens when personal interests are being related to professional duties so that the concern about professional measures exists in a reasonable manner. Conflict of interest doesn't need to prove actual impact of personal interest on professional work, but a secondary interest will suffice.
To prevent ambiguity, author must state with whom others he or she has worked with and whether they are beneficiary or not. Authors should do this in the conflict of interest notification page in the manuscript. They can provide additional information or detail in a cover letter that enclosed to the manuscript.
If your study has a source of funding, please also include details of it and any conflict of interests if appropriate. Name all suppliers of materials and their location (city and country).

Abstract: Provide a succinct and factual abstract (maximum to 350 words) for your manuscript.
Abstract could be structured or unstructured. Structured abstract should consist of four paragraphs recognizing the background, methods, results, and conclusions used in the manuscript. The abstract should state briefly, respectively, the problem being addressed in the study, how the study was performed, the salient results, and what the authors conclude from the results. Also, non-standard or uncommon abbreviations should be avoided, but if essential they must be defined when they first mentioned in the abstract itself.

Keywords: Three to seven keywords representing the main content of the article. The keywords should be placed immediately after the abstract.


Introduction: Briefly explain the reasons for implementation of the study, how it is related to the existing literature, and the hypothesis and/or objectives under consideration.

Methods: The methods should provide sufficient details of the scientific procedures utilized of subsections with headings detailing study design, study setting, participants, sampling methods, sample size, data collection and study protocol, outcome measures, and data analysis.

Results: The results of the study should comprise the bulk of the abstract. Please state the results concisely. Pick out the most important pieces of data and use them. If you give percentages, ensure you also give the sample size, e.g. 30% (n = 560). This part must include the statistical analysis of the data, illustrated in tables and/or figures where appropriate. If a qualitative approach has been used, you need to address a clear statement of the findings with an emphasis on identifying themes arrival from the meaning units.

Discussion:The discussion should indicate the study results in the theme of current knowledge. The discussion section should be as succinct as possible. The discussion should spell out the major conclusions of the work along with some explanation or speculation on the significance of these conclusions. How do the conclusions affect the existing assumptions and models in the field? How can future research build on these observations? What are the key experiments that must be done? The discussion should be concise and tightly argued. The results and discussion may be combined into one section, if desired.

Conclusions: Briefly answer the question presented in the Introduction. So you briefly state the conclusion. The conclusions should logically follow from the results.

References: All manuscripts should be accompanied by relevant references. Reference entries should be prepared orderly and according to numeric order.

 All sources mentioned in the text and tables must place in the reference list at the end of the manuscript and all entries in the reference list must be cited in the text respectively in parentheses. We suggest using software such as EndNote or Reference Manager for formatting and arranging references.
 For manuscripts with more than six authors, the surnames and initials of the first sixth authors only should be listed, followed by a comma and "et al."

 
The following are sample references based on Reference type:
Journal articles: surnames and initials of the first six authors followed by et al, Title of manuscript, Name of journal (abbreviated according to PubMed) Year; Vol(no): Pages.

Seeff LB, Buskell-Bales Z, Wrught EC. Long term mortality after transfusion associated non A, non B hepatitis. The National Heart, Lung and Blood Institute study group. N Engl J Med 1992; 27: 1906-11.

Note: For Electronic article, DOI should be added manually.
Fletcher D, Wagstaff CRD. Organisational psychology in elite sport: its emergence, application and future. Psychol Sport Exerc. 2009; 10(4):427 - 34. doi:10.1016/j.psychsport.2009.03.009.

  Note: Citing materials on Internet:
Lemanek K. Adherence issues in the medical management of asthma. J Pediatr Psychol[Internet].1990 [cited 2010Apr 22];15(4):437- 58. Available from:http://jpepsy.oxfordjournals.org/cgi/reprint /15/4/437

Book: surname and initials of the author(s). Name of the book. Edition no. Place of publication: Publisher; Year: Pages.


Collins S, Kriss J, Davis K, Doty M, Holmgren A. Squeezed: why rising exposure to health care costs threatens the health and financial well-being of American families [Internet]. New York: Commonwealth Fund; 2006 [cited 2009 Mar 24]. Available from: http://www.cmwf.org/usr_doc/Collins_squeezedrisinghltcarecosts_953.pdf


  Kates M. Techniques of Lipidology. 2nd ed. New York: Elsevier; 1992: 172-5.  

Chapter of a book: surname and initials of the author(s) of the chapter. Title of the chapter. In: surname and initials of the author(s). Name of the book. Edition no. Place of publication: Publisher; Year: Pages.


Phillips SJ, Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, eds. Hypertension: pathophysiology, diagnosis and management. 2nd ed. New York: Raven Press; 1995: 465-78.          

Conference Proceeding:In the Editor field add the name of editor(s) of the conference actions. Enter conference name, its location and publisher details. In the Date Field add the conference date. Add Year Published if known.
If reference accessed from an electronic source, add the date to the Access Date field (year month day)
In the URL field add the URL if accessed from a website, or name of the Library database.


Bruhat M, Silva Carvalho JL, Campo R, Fradique A, Dequesne J, Setubal A, editors. Proceedings of the 10th Congress of the European Society for Gynaecological Endoscopy; 2001 Nov 22-24; Lisbon, Portugal. Bologna (Italy): Monduzzi Editore, International Proceedings Division; c2001.


  Bengtsson S, Solheim BG. Enforcement of data protection, privacy and Security in medical informatics. In: Lun KC, Degoulet P, Piemme TE, et al. Eds. MEDINFO 92. Proceedings of the 7th world congress on Medical Informatics; 1992 Sep 6-10; Geneva, Switzerland. 1992: 1561-5.

Theses: surname and initials of the author(s) of the thesis. (dissertation). Title of the Thesis. City: University;  Year: pages.


Note: For manuscripts that have been translated into English, the title should be the same as in English summary and "(Persian)" should be placed at the end of it. But if the accepted manuscripts have not been published add “in press” at the end of the references in parentheses.


  Nedjat S, Majdzadeh R, Rashidian A, et al. Admission of medical students from bachelor’s degree: why?. Hakim Research Journal 2007; 10(2): 1-7. (Article in Persian)
The rest of the reference types should be according to Vancouver style.

Tables: Please insert tables at the end of the text. As possible, tables must be provided in "portrait" format and with the gridlines between rows and columns. All table should be numbered consecutively at the appropriate place in the end have a self-explanatory title. All tables should be referred to in the text. Additional figures and tables may be considered at the discretion of the editors. Titles should be indicated above the tables. You can use footnotes in your tables by denoting them with an asterisk (*), dagger (†), double dagger (‡) or the pilcrow (¶).

Figures: Insert figures at the end of the manuscript file after the references if possible, or upload your figures separately. But as first mentioned, if this does not work well for complex, it should be sent in a separate file.  Please do not imprint the figures in the word text. Descriptions for all figures should be included in the file with the text and should not appear on the figures. Pictures, photos, and figures must be submitted, in the acceptable form of GIF, JPG, PDF, PPT, and TIF files. If they are in MS Word format, they should be included in the manuscript file. Please describe and clearly indicate all modifications, selective digital adjustments, or electronic enhancements in all digital images. It is permissible to send low-resolution images for peer review, although we may ask for high-resolution files at a later stage.

Proof Reading: A computer print out is sent to the corresponding author for proof reading before publication in order to avoid any mistakes. Corrections should be marked clearly and sent immediately to the Journal office.

Abbreviations and symbols: Use only standard abbreviations. Avoid using them in the title and abstract. The full term for which an abbreviation stands should precede its first use in the text unless it is a standard unit of measurement.

Ethical guidelines: Ethical considerations must be addressed in the Materials and Methods section. Please state that informed consent was obtained from all human adult participants and from the parents or legal guardians of minors. Include the name of the appropriate institutional review board that approved the project.

REVIEW AND ACTION
All submitted manuscripts are reviewed precisely by the editorial team and if necessary are sent to outside reviewers at the careful wisdom of the editors. At the beginning of review process, assessing scope and suitability for external review less than one week. The external peer review and the editorial decision-making process take nearly 6-8 weeks and the author will be notified. As such if the manuscripts need revisions, the period of this process may be longer. The purpose of the editorial team is completion of the judging process and editor in chief decision making in order to review and acceptance of the manuscript within a maximum period of four months. In this period, editorial team has  relationship with Corresponding author and he/she solely will be notified of the decisions.
It’s necessary for all reviewers to keep the manuscript confidential and not make copies of the manuscript or share its contents with others, and finally inform the editor of any conflicts or biases that could affect their ability to provide a neutral review of the manuscript.

RESUBMISSIONS AND REVISIONS
Resubmission: If the manuscript you had worked on it is declined and you wish your manuscript be revised by the reviewers later, you have to resubmit your manuscript. The old file of your manuscript will be archived, your new file, that is the revised version, should be uploaded as a new submission, and a new manuscript number will be given to you.
Revision: If editors have asked you to make particular changes to your manuscript and return it for further consideration, you have to send the revised manuscript within 4 weeks and uploaded as your original submission on the same page. If you need more time or if you do not intend to submit a revised manuscript, please let us know.

COPYRIGHT
Copyright is the term used to describe the rights related to the publication and distribution of research. It governs how authors (as well as their employers or funders), publishers and the wider general public can use, publish and distribute manuscripts or books. Authors who publish their manuscripts or studies in the JME agree to release their manuscripts. Any previous introductory work on the same or similar subject by the same authors must be well referenced in the new submission and permission must be acquired from the original publisher.
* Copyright is a set of exclusive rights that belongs to a publication and distribution of research. It also guides authors, publishers and general users how to use, publish and distribute manuscripts.

 

Copyright Notice

Copyright is the term used to describe the rights related to the publication and distribution of research. It governs how authors (as well as their employers or funders), publishers and the wider general public can use, publish and distribute manuscripts or books. Authors who publish their manuscripts or studies in the JME agree to release their manuscripts. Any previous introductory work on the same or similar subject by the same authors must be well referenced in the new submission and permission must be acquired from the original publisher.
* Copyright is a set of exclusive rights that belongs to a publication and distribution of research. It also guides authors, publishers and general users how to use, publish and distribute manuscripts.

 

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